Doing Business with NYSERDA

NYSERDA contracts with a variety of firms, individuals, institutions, and organizations throughout New York State and elsewhere for engineering, scientific, technical, and other services for its various programs. NYSERDA also teams with various partners and stakeholders, including residents, business owners, developers, community leaders, local government officials, university researchers, utility representatives, investors, entrepreneurs, and other members of the public at events, conferences and meetings. NYSERDA’s engineers, economists, biologists, physicists, mathematicians, and other trained specialists, work closely with proposers to develop and manage NYSERDA projects. NYSERDA's Director of Contract Management oversees all contract activities.

Contacting NYSERDA
Yes No Notes
Can I contact a solication's designated contact regarding a solicitation? A designated contact will be listed in the solicitation documents.
Can I speak to someone not listed as a designated contact about a solicitation? Staff will refer you to the designated contact.
Can I try to influence a designated contact for a solicitation? This contact is recorded. Contacts in violation of Public Officers' Law (anti-bribery) are impermissible.
Can I try to influence a contact not listed in the solicitation? This may result in contractor disqualification.

Research Priorities

Project proposals should reflect the priorities in NYSERDA's multi-year research program plan, Toward a Clean Energy Future: A Three-Year Strategic Outlook [PDF|11.2MB].

Submitting Proposals For R&D Solicitations:

Learn how NYSERDA helps cleantech companies invest in their future and see if you can qualify for help with your next project.

Watch the Clean Energy Technology: Innovation Starts with Research and Development Link opens in new window - close new window to return to this page. video.

Contracts and Solicitations

NYSERDA contracts are initiated by two methods: competitive solicitations and unsolicited proposals. NYSERDA uses competitive solicitations to the maximum extent possible. Notices of competitive solicitations are provided to individuals, firms, and organizations through the New York State Contract Reporter, the State Register (when applicable), posts to NYSERDA's website, and targeted postal mail and email.

Competitive solicitations are open to all qualified firms. Proposals are expeditiously and vigorously peer reviewed. Successful proposers are awarded projects under NYSERDA's streamlined contracting process.

NYSERDA fosters and promotes the participation of minority- women- and service disabled-owned as business enterprises in its programs.

To obtain paper copies of the Guide to Doing Business with NYSERDA [PDF], standard contract and recoupment terms, and further information about NYSERDA's contracting policies, contact Jillina Baxter at:

Minority- and Women- Owned Business Policy

It is the policy of New York State to maximize opportunities for the participation of New York State business enterprises, including minority- and women-owned business enterprises as bidders, subcontractors, and suppliers on its procurement contracts.

Information on New York State contractors and suppliers is available from:

Empire State Development
Division for Small Business
30 South Pearl Street
Albany, NY 12245
(518) 292-5220

A directory of certified minority- and women- owned business enterprises is available from: ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny&XID=4687Link opens in new window - close new window to return to this page.

Additional information about Empire State Development may be found on the web at: esd.ny.gov/MWBE.htmlLink opens in new window - close new window to return to this page.

Additional information about Empire State Development may be found online at esd.ny.govLink opens in new window - close new window to return to this page.

Service-Disabled Veteran-Owned Business Policy

It is the policy of New York State to maximize opportunities for the participation of New York State business enterprises, including service-disabled veteran owned business enterprises as bidders, subcontractors, and suppliers on its procurement contracts.

Information on New York State contractors and suppliers is available from:

Division of Service-Disabled Veterans’
Business Development
32ndFloor, Corning Tower, ESP,
Albany, NY 12242
(518) 474-2015

A directory of certified service-disabled veteran owned business enterprises is available from: https://online.ogs.ny.gov/SDVOB/searchLink opens in new window - close new window to return to this page.

Additional information may be found online at: https://ogs.ny.gov/veteransLink opens in new window - close new window to return to this page.

Ethics

NYSERDA maintains a high standard of ethics. To further this standard, all parties doing business with NYSERDA are required to adhere to the Code of Conduct for NYSERDA Contractors [PDF], Consultants, and Vendors.

Harassment and Discrimination

NYSERDA prohibits harassment in the workplace. Harassment based on race, ethnicity, color, creed, sex (including pregnancy), sexual orientation, gender identity, transgender status, familial status, marital status, age, national origin, disability, military status, genetic information or pre- disposition, domestic violence victim status, known relationship or association with any member of a protected class, or any other basis may violate the law and will not be tolerated. In addition, retaliation against an individual who opposes a discriminatory practice, reports a violation in good faith, or participates in an investigation of such a complaint is also a violation and will not be tolerated.

All vendors must submit an affirmation that they have a sexual harassment policy in place and have trained all employees on this policy.

Title VI of the Civil Rights Act of 1964 protects people from discrimination based on race, color, and national origin in programs and activities receiving federal financial assistance. NYSERDA is responsible for monitoring recipients’ Title VI programs and ensuring their compliance with Title VI requirements. To file a complaint of discrimination, please write to: U.S. Department of the Treasury, Office of Civil Rights and Diversity, Attn: Director, 1500 Pennsylvania Avenue, N.W., Washington, DC 20220; call (202) 622-1160; or send an e-mail to: crcomplaints@treasury.gov.

Data Governance

NYSERDA has adopted a Data Classification and Security Controls policy [PDF]. The policy describes how to receive, share, and store data and documents based on the sensitivity of the data. Contractors conducting work on behalf of NYSERDA are required to comply with the policy in order to manage information entrusted to NYSERDA and its contractors in a way that uniformly protects confidentiality so that the risk of inappropriately releasing or inadvertently providing access to certain information is reduced to an acceptable level.

Accessibility Requirements

NYSERDA is required under State and federal law and policy to make web site content (web pages, images, and applications) and web-published documents (PDF, MS-Word, MS-PowerPoint, MS-Excel, etc.) accessible to people with disabilities. Semantically correct and properly formatted documents and web pages are critical for accessible content. For example, a screen or text reader can convert the text of a properly formatted electronic document or web page into speech so a person with a visual disability can successfully hear the text of the web page or document.

View NYSERDA's Accessibility Requirements [PDF], which also includes links to the WCAG 2.0 accessibility guidelines as well as tutorials for creating accessible web content. For details on applying appropriate alternative text to images, charts, or other visuals, refer to the Creating and Applying Alt Text Guide [PDF].

Information Security

The NYS Office of Information Technology Services (ITS) establishes and regularly updates policies, standards, and guidelines for information security (collectively referred to as “ITS Security Policies”) for State Entities, including NYSERDA. Contractors, vendors, and solution providers conducting work on behalf of NYSERDA including, but not limited to, application development, web development, hosting, or managing NYSERDA’s sensitive data are required to comply with the NYS requirements.  These requirements include, but are not limited to, the NYS Information Security Policy NYS-P03-002 which sets forth the minimum requirements, responsibilities and accepted behaviors to establish and maintain a secure environment and achieve the State's information security objectives. In addition to this umbrella policy, the following standards establish specific minimum information security requirements:

A complete list of ITS Security Policies is available at: https://its.ny.gov/tables/technologypolicyindex

Contractor shall notify NYSERDA’s Information Security Officer immediately upon discovery or notification of any security breaches or vulnerabilities:

Report Template

The NYSERDA Report Content Guide[PDF] explains how to prepare and submit a report deliverable specified in a contract with the New York State Energy Research and Development Authority (NYSERDA).

Please use the NYSERDA Report Template and Example [DOC] when drafting your report. Consult the formatting guide [PDF] for more information. NYSERDA will publish the finished report deliverable.

Direct questions about content and formatting of report deliverables to your NYSERDA Project Manager or Diane Welch in NYSERDA Marketing at 518-862-1090, x3276 or print@nyserda.ny.gov.

Use of this template and its related guidance is not required for proposals or responses to NYSERDA funding opportunities or other solicitations. Consult the solicitation to see if there are any formatting requirements for the proposal, and contact the person listed on the solicitation if you have additional questions.

Logo Request

Use of the NYSERDA Logo requires prior approval. NYSERDA has strict logo policies. To protect the integrity of the NYSERDA brand and ensure that the contractors and other organizations appropriately identify their relationship with NYSERDA, a logo request must be submitted. Fill out the logo request formLink opens in new window - close new window to return to this page. and upload a sample of how the logo will be used. NYSERDA considers each request to be unique and evaluates each one accordingly.

Linking Policy

For information on linking to NYSERDA's website, see NYSERDA's linking policy.