How to Participate in NYTVIP: Dealers

A Vehicle/Equipment Dealer is the entity responsible for the application, sale, and delivery of an eligible vehicle/equipment to the end user (Vehicle/Equipment Purchaser or Operator). Because Dealers are the entities that ultimately receive voucher payments from NYSERDA (as a reimbursement), they are referred to in NYTVIP as “Contractors.” A Contractor must sell and service one or more of the vehicles and equipment that are listed on the Eligible Vehicles/Equipment List and must receive permission from manufacturers to market their vehicles/equipment through NYTVIP (Manufacturer Authorization Form). The NYTVIP Vouchers are taken off the Fleets Purchase Order (PO) and will need to be reflected on the final PO at Voucher Redemption.

To be an eligible Dealer in NYTVIP, the entity must meet the below qualifications:

• A vehicle and/or equipment dealership that has a written agreement with a medium- and/or heavy-duty vehicle Manufacturer, and sells or leases fully assembled Eligible Vehicles/Equipment to Vehicle/Equipment Purchasers in New York State.
• A Manufacturer that builds and sells or leases complete Eligible Vehicles/Equipment directly to Vehicle/Equipment Purchasers in New York State.
• Have a valid business license for the past two years. This will be checked by the company Employer Identification Number (EIN) at time of Dealer (Contractor) Application.

In all cases, the Contractor must be the entity that sells or leases and delivers the fully assembled and completed vehicle/equipment to the end-use customer.

Voucher Process for Contractors (Dealers)

• Step 1: Contractor (Dealer) Application
  Prospective Dealer requests approval by completing NYTVIP Contractor Application, including an executed Contractor Participation Agreement and Vehicle Manufacturer Authorization form.

• Step 2: Application Review
  Contractor Application is reviewed by NYSERDA for approval or to identify missing information.

• Step 3: Contractor Eligibility Determination
  NYSERDA informs applicant on Contractor eligibility. If approved, NYSERDA will post the Contractor on the Eligible Contractors (Dealers) list. If not approved, the VHC will contact applicant to clarify what is needed.

• Step 4: Contractor Vehicle/Equipment Sale
  The approved Contractor may sell or lease vehicles/equipment from the Eligible Vehicles/Equipment List that the Contractor has been authorized to sell. Contractor will be sent a login to the Salesforce Portal following approval of Contractor Application to initiate Voucher Applications.

• Step 5: Voucher Application
  The approved Contractor and Fleet agree on a Purchase Order (can be provisional at time of application). The Contractor ensures that the Fleet supplies all necessary information and documents to successfully submit a Voucher Application. The Contractor carries the cost throughout the voucher process and will be reimbursed at Voucher Redemption once the new vehicle/equipment is delivered.

Apply for Contractor Eligibility

To register as a Contractor (Dealer) in NYTVIP, submit a Contractor Application. Please note that Contractors must meet and adhere to the terms and conditions outlined in the NYTVIP Program Implementation Manual and Contractor Participation Agreement to secure and retain eligibility to participate in NYTVIP. Contractors must certify that they have read and agree to these documents as part of Contractor Application.

Voucher Application and Redemption

• Step 1: Contractor Vehicle/Equipment Sale
  Once approved as an eligible Contractor, the Contractor works with a Vehicle/Equipment Purchaser or Operator to complete the Voucher Application available through the NYSERDA Salesforce Portal (log in required – must be an approved Contractor). For a complete description of required information and documentation, refer to the NYTVIP Implementation Manual .

• Step 2: Application Review
  NYSERDA reviews the Voucher Application for eligibility, accuracy, and completeness. If the Voucher Application is incomplete or inaccurate, the Voucher Help Center (VHC) notifies the Contractor to revise and resubmit application contents.

• Step 3: Application Approval
Once NYSERDA determines that the Voucher Application is complete and meets all applicable requirements, NYSERDA notifies the Contractor of approval and, reserves voucher funds for the vehicle/equipment purchase or lease.
• The voucher is valid for 18 months, after which it may be cancelled. The Contractor may request extensions of the voucher for up to an additional 6 months by emailing a request to the VHC at [email protected] that verifies the expected delivery date of the vehicle or supply chain issue.
• Once a Voucher Application has been approved, the Contractor will receive a contract and Salesforce Application number corresponding to that voucher. A voucher may include multiple vehicles/equipment. There must be one domicile address (Depot or Primary Work Site). For fleets that would like to apply for both vehicles and equipment, please submit separate applications for each technology type, even if the Depot address is the same.

• Step 4: Voucher Redemption Application
  Once the vehicle/equipment has been delivered to the Vehicle/Equipment Purchaser (paid in full minus NYTVIP voucher amount), the Contractor can complete the Voucher Redemption process by supplying additional vehicle/equipment information and documentation. For Class 3-8 Zero Emission Vehicle and Non-Road Equipment applications, Contractors are eligible to be paid out for Vouchers before the scrappage events occur if the Contractor (Dealer) returns to the Salesforce portal and enters in documentation on the Scrappage Events. The Vehicle Purchaser will sign up to receive payments and receive the Scrappage Bonus separately to ensure timely payments.

  Funding Track	Allowed Time to Scrap
  Transit Buses	Up to 21 days after Vehicle delivery.
  Non-Road Equipment	Up to one month (30 days) after Equipment delivery.
  Class 3-8 Zero Emission Vehicles	Up to one calendar year (365 calendar days) after Vehicle delivery.

• Step 5: Voucher Redemption Application Review
  NYSERDA will review the submitted information and documents for completeness and eligibility. If the Voucher Redemption submission is deemed complete and valid NYSERDA will approve the Voucher Redemption submission and the VHC will inform the Contractor of Voucher Redemption approval. If the Voucher Redemption submission is incomplete or inaccurate, NYSERDA will inform the Contractor of incomplete or inaccurate redemption documentation and the Contractor must correct, complete, and resubmit the documents for approval.

• Step 6: Voucher Payment
  Within thirty (30) calendar days of NYSERDA approval of the Voucher Redemption submission, NYSERDA will pay the voucher amount to the Contractor. For Class 3-8 ZEVs, the Purchaser will be paid the Scrappage Bonus separately, if applicable.