How the Program Works

Vehicle and equipment manufacturers apply to have their products reviewed for program eligibility. Approved Contractors (referred to as Dealers in NYTVIP) then receive voucher payments after providing fleets with a discount on their vehicle/equipment purchases at the point of sale. The reduction in price at the time of purchase significantly lowers the upfront cost of the vehicle/equipment for the purchaser.

Voucher Program Participants and Roles

Voucher Program participants fit into three main categories: Manufacturers, Dealers (Contractors), and Fleets.

• Manufacturers are the parties that produce trucks, buses, and non-road equipment. Manufacturers submit vehicle/equipment information to have their vehicles included on the NYTVIP Eligible list .
• Refer to the “For Manufacturers” section for more information
• Dealers (Contractors) are the parties that sell eligible vehicles and equipment to Vehicle/Equipment Purchasers and Operators. Dealers, also referred to as “Contractors,” will submit voucher applications to NYSERDA and, once all requirements of voucher redemption are met, receive the voucher payment from NYSERDA. Dealers or manufacturers may be considered Contractors, which is the party that works directly with NYSERDA to submit and redeem Voucher Applications.
• Refer to the “For Dealers” section for more information
• Fleets are truck, bus, and non-road equipment operators, either vehicle/equipment purchasers or lease operators. Participating fleets agree to operate voucher funded vehicles and equipment according to the terms of the Program. The fleet is responsible as well to scrap the old vehicle/equipment. Scrappage is a bonus for Class 3-8 Zero Emission Vehicles, but a requirement for Non-Road Equipment and Transit Buses. See the Purchaser Participation Agreement and fleet eligibility for each funding track listed in each respective section in the Implementation Manual. Fleets are also responsible for completing required Reporting for voucher funded vehicles/equipment for three to five years.
• Refer to the “For Fleets” section for more information

NYSERDA’s Voucher Help Center (VHC) receives and reviews eligibility and voucher applications submitted through the NYSERDA Salesforce Application portal and is available to guide Manufacturers and Dealers through the application process.

End to End Voucher Process

Here's how your fleet can take advantage of this incentive program.

• Step 1: Manufacturer Vehicle/Equipment Eligibility Application
  An Original Equipment Manufacturer (OEM) submits a completed Vehicle/Equipment Eligibility Application in the NYSERDA Salesforce Portal. The Manufacturer provides information on the vehicle/equipment. Once approved, vehicles/equipment are listed on the Program Website as approved NYTVIP-Eligible Vehicles/Equipment. There are two tracks to the Vehicle Eligibility Application in Salesforce. For all Class 3-8 Zero Emission Vehicles AND Transit Buses, choose the “Class 3-8 ZEV” option. For all Non-Road Equipment, choose that option.
  
  
• Step 2: Dealer Approval
  A Dealer authorized to sell Eligible Vehicles/Equipment submits a Dealer Application in the NYSERDA Salesforce Portal to become an approved Contractor with a Salesforce Account. If the Dealer is not the OEM, the Dealer must submit proof of OEM authorization (Vehicle Manufacturer Authorization Form) to sell the vehicle as part of the approval process. This proof consists of a list of the Vehicle/Equipment Year, Make, and Model(s) the Dealer will be selling on behalf of the OEM, signed by an authorized representative with the OEM letterhead. The vehicles/equipment listed must be approved and on the NYTVIP Eligibility List at the time of Dealer application. NYSERDA or the VHC will notify Dealers by email when they are approved. Approved Dealers may then market Program incentives to prospective Vehicle/Equipment Purchasers and submit Voucher Applications to NYSERDA. Dealers are encouraged to sign up for electronic funds transfer (EFT) for payments. To sign up, please complete the form at https://nyserda.jotform.com/team/operations/EFTForm .
  
  
• Step 3: Voucher Application and Approval
  When a Vehicle/Equipment Purchaser is ready to purchase an Eligible Vehicle/Equipment from an approved Dealer, the Dealer submits a Voucher Application through the NYSERDA Portal to reserve a voucher for that specific purchase and identifies the vehicle/equipment that the Vehicle/Equipment Purchaser wants to Scrap (scrappage is only required for non-road equipment and Transit Bus applications); scrapping a vehicle results in an optional bonus incentive for Class 3-8 ZEVs. The VHC and NYSERDA will review the Voucher Application and notify the Dealer if there are any issues or missing information, or if the application is approved. If the Voucher Application is approved, funds are reserved for the project on a vehicle/equipment incentive basis in the application. Final voucher amounts will be determined at application approval and included in an official Award Letter sent to the Dealer. New vehicles and equipment must be delivered to Vehicle/Equipment Purchasers after the date of application approval to be considered eligible for voucher payment.
  
  
• Step 4: Vehicle and Equipment Scrappage (Required for Non-Road and Transit Projects)
  The Scrappage process is outlined in each Scrappage section in the NYTVIP Implementation Manual . Please note that Scrappage is only required for two funding tracks: Non-Road Equipment and Transit Buses. For Class 3-8 Zero Emission Vehicles, Vehicle Scrappage is optional and makes a project eligible for a Voucher Bonus if a Model Year 2015 and older vehicle is scrapped. The Vehicle/Equipment Purchaser must provide the Contractor with all required Scrappage documentation within the timeframes listed in the respective funding tracks scrappage sections. The Dealer must upload all Scrappage documentation to the NYSERDA Portal .
  
  
• Step 5: Voucher Redemption
  After the Vehicle/Equipment Purchaser takes delivery of the new Eligible Vehicle/Equipment, pays for it in full, and satisfies all NYTVIP requirements, the Dealer completes the Voucher Redemption process in the NYSERDA Salesforce Portal . This consists of uploading all required documentation for final approval and invoice payout. Information must be uploaded for each individual vehicle/equipment for which the Dealer seeks to receive a voucher payment. Vouchers must be redeemed within 18 months of the Voucher Approval Date.
  
  
• Step 6: Vehicle/Equipment Payment
  The VHC and NYSERDA review the Voucher Redemption request and associated documents. If there are corrections needed, the VHC will work with the Dealer. Once all documentation has been reviewed and approved, NYSERDA will issue the voucher payment to the Dealer (and Purchaser, if applicable). Vouchers that have not been redeemed within 18 months of the Voucher Approval Date (or within the previously agreed voucher extension that was approved by NYSERDA) will be canceled and the Dealer will be notified beforehand of the cancellation.
  
  
• Step 7: Utilization Reporting
  As a condition of funding, NYSERDA requires the submission of vehicle and equipment use data the expressed purposes of aggregation and analysis of how vehicles/equipment are performing and so that learnings can be shared more broadly. NYSERDA at its expense, will pay for installation of a telematics device that can be used to collect and transmit data on a quarterly cycle. Fleets may also use their own pre-existing devices to provide data to NYSERDA The Vehicle/Equipment Purchaser is required to submit Reports to NYSERDA for three (3) to five (5) years after voucher payment (three for Class 3-8 ZEVs, and five for Transit Buses and Non-Road Equipment). CaaS Providers will be considered the Vehicle Purchaser on applications submitted by them, and that company is responsible for reporting to NYTVIP for the required reporting period.