Resources for NYSERDA's Lean Program

NYSERDA promotes energy efficiency and the use of renewable energy sources by partnering with residents, business owners, developers, community leaders, local government officials, university researchers, utility representatives, investors, and entrepreneurs to develop, invest, and foster the conditions that:

  • Attract the private sector capital investment needed to expand New York’s clean energy economy
  • Overcome barriers to using clean energy at a large-scale in New York
  • Enable New York’s communities and residents to benefit from energy efficiency and renewable energy

NYSERDA’s Lean program reinforces its guiding principle to learn, evolve, and improve in all that we do. Our team of Empire Belts began facilitating Lean Projects in August 2014, and have completed 13 Lean projects as of November 2015.

Email Ashley Porubcan at ashley.porubcan@nyserda.ny.gov (NYSERDA’s Lean Deployment Manager) with any questions.

Lean Project Abstracts

Lean Project Abstracts are short, standardized documents containing the takeaways from a Lean project including the problems faced, the goals to reach, opportunities identified, Kaizen takeaways, Voice of the Customer, and other data discovered and worked toward during the Lean project.
Abstracts for NYSERDA Projects include:

  • Contract Cost Modification [PDF]
    • NYSERDA frequently needs to revise contract documents due to modifications in associated contract costs, such modifications having a 30-day cycle time
    • Cut modification cycle times down to 18 days by standardizing the revision and modification process
  • Commercial New Construction Program Approval Process [PDF]
    • NYSERDA’s Commercial New Construction Application and Review process had an incredibly long, 131-day cycle time
    • Streamlined the application review process and reduced the review cycle time to 74 days
  • Multifamily Performance Program Energy Reduction Plan (ERP) Review Process [PDF]
    • NYSERDA’s Multifamily Performance Program’s ERP review process includes multiple reviews (administrative, utility and technical) that resulted in only 4% of ERPs approved by Project Managers
    • Created an upfront administrative review step that, along with supporting strategies to standardize the technical review step, increased the quality rate to 30%

Empire Belt Resources

The Empire Belt Guidebook [DOC] is a comprehensive resource for new and experienced Empire Belts alike, containing definitions, key Lean principles, and guidance from the very start of a Lean project through Kaizen, implementation, and beyond. NYSERDA created this guidebook, which contains templates and valuable indexes to aid any Empire Belt on any Lean project. 

Project Templates

NYSERDA created the following tools:

  • The Project Kick-Off PowerPoint Template [PPTX] is a tool for project leaders and Empire Belts to aid in framing a project team kick-off meeting. This tool works with any Lean project and can be modified where necessary to accommodate the team’s needs. 
  • The Formal Executive Report-out Agenda [DOCX] is a tool for framing the post-Kaizen Executive Report-out. Simply plug in project specific information and this handy tool is ready to go. 
  • The Implementation Plan & Risk Management Table Template [XLSX] is designed to allow a project team to list their implementation steps and time tables clearly and concisely, and to provide a step-by-step analysis of the risks involved in that implementation.