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Submit a Semi-Annual Usage Report

 

Participants in the New York Truck Voucher Incentive Program (NYTVIP) demonstrate a commitment to cleaner, advanced vehicle technologies. The vehicles purchased as part of this program will help improve New York State’s air quality while promoting advances in sustainable transportation. Twice a year, participants are required to submit fleet usage reports so NYSERDA can document the use, emissions changes and operating costs of NYTVIP-funded vehicles. Individual fleets’ information will not be made available to the public and is intended solely for NYSERDA’s tracking of program analytics.

What is a Semi-Annual Usage Report?
A Semi-Annual Usage Report is a brief, online form with several basic questions about your vehicle operation experience, including information on vehicle mileage, fuel use, maintenance, and vehicle location. This information is used to supplement the data automatically generated and shared with Program staff by telematics equipment installed on voucher-funded vehicles.

Who is required to file a Semi-Annual Usage Report?
All fleets that have received vehicle vouchers through NYTVIP must submit Semi-Annual Usage Reports for three years following purchase or lease (six report periods) for each vehicle funded through the Program. Fleets operating leased vehicles procured with the assistance of vouchers are responsible for providing timely and accurate reports.

Failure to submit a Semi-Annual Fleet Usage Report in a timely manner is a violation of the terms and conditions of the NYSERDA funding and may result in the Vehicle Purchaser being subject to a prorated reimbursement penalty based on the number of missed reports as well as a ban from any further participation in the Program.

When are Semi-Annual Usage Reports due?
Usage reports are due twice per year for three years following voucher payment for a particular vehicle. NYSERDA will remind fleets to submit reports each June 1 and December 1.

How do I submit a Semi-Annual Usage Report?
Access the online Semi-Annual Usage Report form and answer the questions. To complete out the form, you will need:

  • Vehicle Identification Numbers (VINs) for your purchased vehicles
  • Drive cycle, range, and location information
  • Fuel consumption and mileage information
  • Maintenance downtime and cost information
  • Infrastructure or capital investment information (e.g., in fueling facilities including electric vehicle supply equipment (EVSE) infrastructure)

Special Reporting Requirements for Battery Electric Vehicles (BEVs)
As part of the Semi-Annual Usage Report, for each BEV purchased with funding under the Program, in addition to the reporting requirements described above, the Vehicle Purchaser/Operator is required to compile operational and cost information for a minimum of three years after Voucher Redemption.

BEV reporting is required to include the following:

  • Mileage and electricity use (kWh)
  • Maintenance and repairs information and costs
  • Driver feedback on BEV driving experience

NYSERDA may require the use of telematics of NYSERDA’s choice and at NYSERDA’s expense. Vehicle Purchasers will be given access to the data for their vehicles with the required telematics installed.

More detailed information on reporting requirements can be found in Section 2.3.2 of the Program Implementation Manual. If you have questions or need assistance with the fleet usage report, contact the Voucher Help Center at NYTVIP@energycenter.org.