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Executive Administrator - Albany or New York Office

 

The New York State Energy Research and Development Authority (NYSERDA) is seeking a qualified and motivated Executive Administrator to provide key administrative support. This position interacts on a regular basis with NYSERDA’s management and external executives in a dynamic, fast-paced environment.

Primary Responsibilities

  • Prioritizing and tracking multiple projects simultaneously, coordinating workflow, preparing background documents, and monitoring deliverables by following through on delegated tasks to ensure progress to deadlines
  • Preparing correspondence and analysis including drafting letters and email, developing presentations and reports, and assembling financial data in the MS Office suite of products (Word, Excel, PowerPoint, Access, PeopleSoft, etc.)
  • Managing calendars, requiring interaction with both internal and external executives and staff to coordinate a variety of meetings
  • Screening calls, making travel, and meeting arrangements, and arranging conference calls
  • Handling information requests and arranging essential mail in priority action order
  • Work collaboratively with and provide backup support for the other Executive Administrator
  • Perform other responsibilities as assigned

Minimum Qualifications

  • An Associate’s degree in business or related discipline plus four years of relevant experience or seven years of relevant experience
  • Proven ability to successfully handle multiple projects simultaneously, set priorities and meet deadlines
  • Proven ability to anticipate needs in advance, plan ahead and react positively to new assignments
  • Superior organizational, time management, writing, communication, and interpersonal skills
  • Attention to detail with a high degree of accuracy in all duties
  • Must be a proactive, self-starter who takes initiative and suggests ideas for improvements which increase overall efficiencies, workflows and add value
  • Quick study of new information and an awareness of/interest in the energy industry
  • Excellent computer skills in Word, Excel, PowerPoint, Outlook, & Access, or similar databases; experience with PeopleSoft preferred
  • Proven ability to effectively handle sensitive information in a professional, confidential manner
  • Proven ability to work well with all levels of internal management and staff as well as outside clients and vendors
  • Functions well independently and in teams

Salary

The salary range is $71,685 - $99,213. Candidates will be considered based on qualifications and experience. An excellent benefits package is also offered.

To Apply

Please submit one file that includes both your cover letter and resume.

Apply Now

 

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