Focused Demonstration Program Steps
- Complete the application form including participation agreements from a minimum of two Demonstration Host Sites
- Application Review/Approval
NYSERDA reviews the application to ensure the proposed project meets program requirements, and either approves it as submitted, requests clarification or additional information, or rejects it. NYSERDA may reject any application if it does not meet ETAC-CI program requirements. Upon approval of a completed application, NYSERDA issues a project approval letter specifying a Project Incentive.
- Performance Validation Plan
The NYSERDA-assigned Technical Consultant (TC) visits Demonstration Host Sites and develops a Performance Validation Plan for the proposed project. The Performance Validation Plan will include evaluation of barriers and performance factors, and measurement and verification (M&V) of energy savings. M&V will follow the protocols of the International Performance Measurement &Verification Protocol (IPMVP) but will be customized to the project, and generally broader in scope and longer in duration than standard M&V protocols. Typically, one to two years of monitoring will be required. Exception: If, after review of the project application and site inspections, NYSERDA identifies “fatal flaws” in the project (for instance, resulting from building code or health and safety issues) that cannot be resolved through a mutually acceptable solution (e.g. substitution of a different Demonstration Host Site), NYSERDA reserves the right to cancel the project at this stage. Project Participant provides written acceptance of the Performance Validation Plan before project installation/ implementation begins. Some M&V measurements may be required prior to installation of new equipment or project implementation. For reference, see Sample Performance Validation Plan Template [PDF].
- First Milestone: Project Installation/ Implementation
The Project Participant is responsible for project installation/implementation (and all associated costs) at Demonstration Host Sites. NYSERDA will schedule a site visit to inspect the installations and implementation of Performance Validation Plans. The Project Participant submits an interim project report that includes documentation of project implementation, deliverables, and project costs, including Participant Team’s contribution of at least 40% of such costs. NYSERDA may adjust the Project Incentive if eligible project costs differ from those submitted at time of Application. Upon review and approval of submitted documentation, NYSERDA issues a payment for 75% of the Adjusted Project Incentive.
- Performance Validation and Reporting
The TC conducts performance validation tasks with support from the Participant Team, such as providing access to relevant data and equipment. The TC then prepares a Project Final Report documenting performance validation results. The Project Participant is responsible for providing interim reports semi-annually to NYSERDA, as well as a final project performance report at project completion, to share findings such as commissioning results, project performance, costs, barriers identified and remedies tried and recommended, pathways to successful project replication in New York State, and other lessons learned.
- Second Milestone: Case Study and Outreach
The Project Participant prepares a Case Study for the project, with assistance from NYSERDA. The Case Study presents an overview of the technology or approach demonstrated, and performance results (e.g., energy savings, non-energy benefits, identification of market barriers, etc.) of the demonstration. A template for the Case Study will be provided by NYSERDA. With the exception noted below, Participant Teams are required to identify and lead two or more outreach activities in addition to the Case Study. Outreach activities will be targeted to a New York State audience and may include, but not be limited to press events and releases, site tours, and presentations at webinars or conferences. Depending on project progress and outreach opportunities that arise, outreach activities may be undertaken during or following the performance validation period. NYSERDA will approve outreach activities in advance. Upon completion of these outreach activities, NYSERDA issues a payment for 25% of the Adjusted Project Incentive . Exception: For projects where performance validation reveals that savings or performance are substantially below anticipated levels, Project Participant is required only to complete the Case Study. No additional outreach activities are required.