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Office Administrator - New York Green Bank – New York City Office (#310)

In January 2013, Governor Cuomo announced that New York would establish a $1 billion Green Bank and the New York Green Bank (“NYGB”), a division of the New York State Energy Research & Development Authority (“NYSERDA”), opened for business in February 2014. NYGB works to accelerate the deployment of commercially viable clean energy technologies including renewable energy, energy efficiency, distributed generation, and similar projects through a variety of financing tools targeted at alleviating financial market barriers, catalyzing private sector investment to fill market gaps and animating capital markets.

NYGB is seeking a qualified and motivated Office Administrator to support the Office Manager in managing the administrative activities of its expanding professional staff.

This individual will be involved in a variety of administrative activities including:

  • Assisting the Office Manager in overseeing office coordination and organization to ensure successful execution of NYGB’s day-to-day operations
  • Assisting with heavy calendar management requiring interaction with both internal/external executives and staff to coordinate a variety of complex executive meetings
  • Arranging conference calls and scheduling meetings
  • Receiving guests and escorting them to conference rooms
  • Coordinating and scheduling travel, conferences, seminars, and events
  • Assisting with processing expense reports for the executive staff
  • Drafting and editing correspondence with a variety of internal and external stakeholders
  • Preparing and mailing USPS/UPS packages; receiving and distributing incoming mail
  • Copying, scanning, filing, and distributing documents
  • Being familiar with the functions of the Office Manager and assuming the duties of the Office Manager in their absence
  • Performing other responsibilities as needed

Required minimum qualifications:

  • At least two years of professional administrative support or administrative internship experience
  • Superior organizational and time management skills
  • Proven ability to communicate accurately and clearly both orally and in writing
  • Detail oriented with a high degree of accuracy in task execution
  • Excellent computer skills specifically experience with databases and Microsoft Office (Word, Excel, PowerPoint)
  • A solid understanding of office procedures and the use of office equipment
  • A self-starter capable of working under limited supervision and taking on new and unfamiliar tasks as needed
  • A strong work ethic with the ability to perform under extreme pressure and tight deadlines
  • A positive, customer-service oriented “can do” approach to work
  • Proven ability to be adaptable and “think on feet” responding to issues/requests promptly and appropriately
  • Proven ability to successfully handle multiple projects simultaneously, anticipate needs in advance and plan ahead
  • Proven ability to handle sensitive information in a professional, confidential manner
  • Proven ability to work well with all levels of internal management and staff as well as outside clients and vendors
  • Experience with researching and finding needed information
  • Quick study of new information
  • Awareness of/interest in the energy industry a plus

Minimum educational requirements:

  • An Associate’s degree
  • Four years of relevant experience may be substituted in lieu of degree
  • A Bachelor’s degree is a plus

Salary

Individuals will be considered for the position of Office Administrator through Senior Office Administrator based on qualifications and experience. An excellent benefits package is also offered.

To Apply

Please submit a cover letter and resume to recruiter@nyserda.ny.gov. When applying, please type the Position’s Title and Job Code 310 in the Subject Line.

Last Updated: 08/14/2014